Global Boiler Aalborg Main

Project / Travel Coordinator - Dubai

Do you excel in multitasking, have a strong eye for detail, and possess superb communication skills?
If so, Global Boiler Aalborg has an exciting opportunity for you!

Job description

With an increasing level of activity, we are on the lookout for a dedicated Project / Travel Coordinator to join our dynamic team. We are seeking a dynamic and organized Project/Travel Coordinator to manage travel arrangements, ensure smooth logistics, and support project teams with administrative tasks. The ideal candidate will excel in multitasking, have strong attention to detail, and possess superb communication skills.

Key responsibilities:

  • Provides administrative support to the Project team, ensuring smooth operations.
  • Coordinates travel arrangements for employees.
  • Negotiates with travel vendors for best rates and accommodations.
  • Maintains knowledge of travel regulations and visa requirements.
  • Coordinates meetings and project-related tasks for effective communication.
  • Prepares detailed travel itineraries.
  • Maintains project calendars and schedules.
  • Manages project invoices and shared folders.
  • Tracks ongoing projects and manpower utilization.
  • Updates HR/Admin on manpower incidents at job locations.
  • Monitors manpower availability and leave status.
  • Addresses Dry Dock/Ports-related issues (passes, renewals, etc.).
  • Coordinates employee transport to VFS Global for visa requirements.
  • Provides general administrative support to the project management team..

Documentation and Communication

  • Ensures employee documentation is up-to-date and coordinates renewals with HR/Admin.
  • Facilitates communication and collaboration within Operations, other departments, and third parties.

Skills & qualifications:

To excel in this role, you should possess the following:

  • UAE driving license preferred
  • Experience in project or travel coordination
  • Strong organizational, multitasking, and communication skills
  • Proficient in travel booking systems and Microsoft Office
  • Detail-oriented and able to work under pressure
  • Knowledge of travel regulations and visas
  • Flexible with changing priorities
  • Bachelor’s degree preferred; certification in Project/Travel Management a plus.

Job details:

  • Full-time, Permanent
  • Location: Dubai, United Arab Emirate.

If this opportunity excites you and you meet the requirements, we invite you to apply by sending your application and CV to with the subject: GBME – Service OP.
For any inquiries or further information, please feel free to reach out to Faiz Baig at +971 50 281 9446 or

Join us at Global Boiler Aalborg and become a vital part of our global mission to provide top-notch service in the marine industry. Your expertise will take you places!

Download the pdf version here:

Job title: Project / Travel Coordinator
Lokation: Dubai – United Arab Emirate
Full-time, permanent

Kontakt person:
Faiz Baig
+971 50 281 9446